Trips & IA Coordinator

Location: Indonesia

Functional area: Whole School

Employment type: Full-time

Job Type: Contract

TRIPS & IA COORDINATOR
 
The Whole school Trips & IA Coordinator will be responsible for ensuring that all trips throughout the school are planned, administered and managed to the highest standard, fulfilling both educational and safety requirements. The successful candidate will support all active participants in trips through monitoring the leadership, management and administration of all trips.
 
Core Purpose:
  • To ensure that all trips throughout the school are planned, administered and managed to the highest standard, fulfilling both educational and safety requirements.
  • To support all active participants in trips through monitoring the leadership, management and administration of all trips.
  • To develop and sustain the school's overall capacity to provide challenging, safe and responsible learning experiences beyond the classroom.
 
General duties and responsibilities:
  • To carry out the duties of an Overseas Hired Teacher (as appropriate) as per the Core Competence and as set out in the Personnel Manual.

Specifically:
  • To manage the budget for trips to ensure that current and future expenditure is covered
  • To ensure that all school trips are conducted in line with agreed Standard Operating Procedures (SOPs).
  • To coordinate pre-visits for residential trips as appropriate and to ensure that suitable Risk Assessments are completed either in-house or by host schools / centres where relevant
  • To develop and maintain SOP's so that staff have a user friendly reference manual with appropriate checklists in order to prepare for trips.
  • To identify training needs for each member of staff throughout the school in relation to trips and residential experiences and source / arrange appropriate training to meet those needs.
  • To be responsible, in consultation, for the allocation of staff to trips.
  • To review risk and safety policies, and practices in the light of BSJ and external experiences to maintain the highest quality of safety for all trips, informing the Health Officer at all times.
  • To develop and maintain the Trips Policy for Day and Residential Trips.
  • To ensure all transportation is booked accordingly with reputable companies and in line with School policy.
  • To ensure all Insurance documentation is understood by all relevant parties.
  • To ensure that all steps on checklists have been diligently completed for each Trip under the responsibility of the Heads of School.
  • To ensure all aspects of a trip (in house documentation, curriculum suitability and 3rd party management - providers, venues, activities and insurance) have been monitored and checked so that a trip is suitable, safe and well organised
  • Ensure communication with the parent body before Residential Trips take place.
  • Maintain regular communication with service provider, trip leader and management team to ensure that all arrangements for the trip meet the agreed content.
  • Debrief of the trips to relevant personnel.
  • To be the direct link with the Technical Advisor and arrange all visits and programmes for the Technical Advisor.
  • Develop new ideas and opportunities for activities that support the needs of the school and students and to research and source new trips and third party providers.
  • To develop and maintain an inventory of resources and ensure that all equipment is to the required standard.
  • To maintain close links with the Admissions and Health Department to ensure all student information is updated by them in accordance to policy.
  • To maintain close links with other professional associations, various Departments of Education and expedition specialists in order to maintain best practice and keep abreast with up to date policies and practices.
  • To link with third party providers for trips and ensure safety standards are supported by appropriate paperwork.
 
To line manage the IA Leader in organising, implementing and managing the IA award. Specifically:
  • To coordinate appropriate and safe practice and assessment expeditions for Bronze to Gold participants following trip policy guidelines.
  • To guide, mentor and support all students to achieve their goals within the International Award. To be responsible for the planning and organization of the three internal aspects of the Award (Physical Recreation, Service and Skill) and oversee the planning and organization of the Bronze, Silver and Gold Expeditions.
  • To run, staff and resource an After School IA activity
  • To plan and deliver suitable lessons that allows all participants to succeed.
  • To ensure access to The Award is readily available to all within the suitable age groups.
  • To assist with cover of lessons in the Secondary School as and when required.

 
Person Specification:
  • Have demonstrable knowledge and understanding of safety standards for schools
  • Have risk assessment skills to ensure venues and activities for School trips are meeting safety standards and implement control measures.
  • Have a sense of adventure with high levels of cultural sensitivity and flexibility, resilience and energy.
  • Possess excellent leadership and management  skills.
  • Will develop the skills and expertise of others in the area of trips, both administrators and teachers.
  • Have an appetite for ongoing professional development.

Back to search